This tool contains two sample policies that define and establish the responsibilities, internal controls and required authorizations for the creation, processing and issuance of purchase orders related to company vehicles.

In these samples, an approved purchase order (PO) is required before any purchase is made to buy vehicles, parts or services. The creation of a PO occurs within the supply chain department and requires a purchase requisition from appropriate management. This is a contractual agreement that commits the company to the expected payment of goods received or services rendered. Consequently, all purchases must have the appropriate documentation and approval for adequate internal control and safeguard of company assets.