Organizations can use the physical inventory instructions in this sample memo to compare counted quantities to on-hand quantities in order to identify discrepancies.

Sample steps covered in this memo include leading the count team in the physical counts for each designated area; assigning sheets to count team members; collecting all completed count sheets and deliver to area coordinator; ensuring that all counters are properly maintaining count sheets, legibly recording counts on sheets and initialing the count; ensuring that all items are physically marked with colored labels after counting; and communicating directly with the war room on issues regarding inventory counts for each designated area.