New-Hire Paperwork Policy

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Protocols for Efficient New-Hire Onboarding and Documentation

Understand the general hiring procedures and protocols for new-hire onboarding, including the completion of the payroll/status change notice.

Procedures covered in this sample include: 

  • All newly hired employees must complete a new-hire package prepared by personnel administration
  • Personnel must make copies of the new hire's identification (birth certificate, driver's license etc.) for the personnel file 
  • A payroll/status change notice must be completed and signed by the division manager in order for the employee to be placed on the payroll
  • The employee status form and W-4 should be forwarded to payroll

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