This policy sample provides a standard for preparing, authorizing and posting journal entries and ensuring that entries made to the company’s general ledgers are properly prepared, supported by adequate documentation, reviewed, approved and recorded.

The policy outlines specific guidelines for journal entry initiation and journal entry authorization. Procedures for journal entry initiation include: a standard format template should be completed for each journal entry by the preparer; the preparer should attach all of the supporting documentation to the journal entry template before the journal entry is submitted for approval; etc.