This policy outlines a set of procedures for identifying and correcting duplicate deductions and/or rebate payments in a retail environment. It covers all duplicate trade and non-trade deductions used by a company and must be investigated according to the procedures provided within this document.

According to this policy, on a monthly basis, trade analysts should perform a diagnostic to identify potential duplicate deductions, rebate payments and/or invalid short pays (higher trade promotions spending as a percentage of sales for a particular customer vs. average, high volume of deductions or tolerance write-offs, negative accrual balances, large unresolved deductions, etc.).