This sample policy is designed to help organizations approve, process and collect employee receivables.

In this sample, all expenditures resulting in employee receivables, except for routine purchases, must be approved by the employee’s supervisor or authorized individual as dictated by the location. In addition, employees must make payments to the company to satisfy employee receivables immediately upon receiving a bill from the company. The employee’s immediate supervisor should be responsible for ensuring that such claims against employees are satisfied. The accounting department will notify employees and their immediate supervisor when employee receivables have been outstanding for 30 days following billing by the corporation.