Policies and procedures influence and determine major actions and processes throughout an organization. These policy and procedure samples can be used to review and update existing documentation or to create new documentation to promote the conduct and consistency of authorized activities.

We offer over 300 policies and procedures that offer a wide range of support. Some of KnowledgeLeader's most popular policies and procedures are listed below. For a full list of available items, visit our Policies and Procedures content area.

INVENTORY AND MATERIALS MANAGEMENT POLICY SAMPLES

Inventory Policy
This tool contains two sample policies that outline guidelines and accounting policies to ensure that inventory is properly controlled and valued and that losses or shortages are prevented. It applies to all inventory items, including raw materials/parts, work-in-progress, and finished goods and consigned inventory.

Sales Commissions Policy
The purpose of this policy is to establish accountability for setting commission rates and to define the point at which commissions are considered earned. This policy applies to all sales personnel eligible to earn commissions on sales. This policy states that sales commission rates be set by the president in consultation with the sales manager.

ACCOUNTING/FINANCE POLICY SAMPLES

Risk Management Policy
Risk Management Policy outlines a structured framework for managing risks across an organization aiming to enhance risk awareness, manage risks effectively, and maintain transparent risk profiles within business units. It details the processes and methodologies for identifying, assessing, responding to, and monitoring risks, ensuring that they align with the company's strategic objectives and regulatory requirements. 

Journal Entry Policy
The policy outlines specific guidelines for journal entry initiation and journal entry authorization. Procedures for journal entry initiation include: a standard format template should be completed for each journal entry by the preparer; the preparer should attach all of the supporting documentation to the journal entry template before the journal entry is submitted for approval; etc.

FINANCIAL REPORTING POLICY SAMPLES

Physical Inventory Policy
The purpose of this policy is to provide guidance for a company and its subsidiaries regarding the need to take regular physical inventories of raw material, work in process, finished goods and stores. Under this policy, procedures should ensure that all physical inventory results are summarized, discrepancies are investigated and necessary adjustments are recorded.

Monthly Accruals Policy
The purpose of monthly accrual procedures is to allocate expenses to the proper accounting period and match expenses with related revenues. At the close of each month, accrual procedures are needed to ensure that all expenses related to that month are properly included in the company's financial statements. 

CASH AND TREASURY POLICY SAMPLES

Delegation of Authority Policy
Define your company’s limits of authority for specified positions and outline approval requirements for transactions, obligations and compliance with this three-sample policy. This tool is applicable to the corporate headquarters, subsidiaries and affiliates and covers various aspects such as expenditure authorization, capital and operating expenses, banking and investment matters, legal issues, and employment-related matters.

Accounts Receivable Policy
This tool contains two sample policies that establish procedures to ensure consistency in a company’s accounting treatment of receivables. This includes guidelines focused on how and when to reserve a receivable, write off a receivable and recover a receivable. Accounting is responsible for maintaining accurate records within the accounts receivable function and ensure that proper internal controls are maintained.

CREDIT AND COLLECTION POLICY SAMPLES

Intercompany Accounting Policy
The purpose of this policy is to ensure that assets, liabilities, revenues and expenses are allocated correctly to the appropriate legal entities based on the economic activities and obligations incurred. This is critical for accurate financial reporting and compliance with generally accepted accounting principles (GAAP).

Payroll Policy
This payroll policy outlines procedures related to payroll payments, time reporting, holiday schedules, vacation, non-occupational illness or injury, overtime, check requests, change in employee payroll information, new employees, and resignations and terminations. These procedures are meant to apply to all U.S. domestic company employees in an organization.